PROPOSAL
OFA Spring Conference 2026
PROFESSIONAL PHOTO & VIDEO COVERAGE
Pro Photo & Video Coverage for
OFA 2026 SPRING CONFERENCE
Our goal is to provide the following during the scope of this project:
Full pro photo & video equipment load out for 9 hours of coverage.
1X director of photography & additional team members (TBD)
Our coverage objectives are as follows:
Professional headshot station
Candid event photography coverage
Pro video interview setup for up to 8 people.
Our post-production objectives are as follows:
Online digital photo gallery.
RAW footage asset handoff.
By completing these objectives we’ll be providing the client with a full range of digital products to utilize across web and marketing platforms for distribution internally and externally.
PROJECT DETAILS
PROJECT PRODUCTION DATES
The quote for this project assumes we will provide video services on:
Two production days on March 18th & 19th, 2026
Location #1 : The Westin - Washington, D.C. 1400 M St NW, Washington, DC 20005
Location #2 : National Museum of the American Indian - Fourth Street & Independence Avenue, SW Washington, DC 20560
PROJECT EXECUTION
PRO INTERVIEW FRAME SAMPLES
PRO HEADSHOT SAMPLES
COVERAGE VIDEO SAMPLES
The samples below illustrate content aimed at networking / annual events. These clients incorporated a variety of Candid and Vox Pop style elements into their final post-produced After Movie.
CORPORATE GATHERINGS
No matter where an event transpires the people present are the ones who make it special. Corporate events, leadership forums, and other important gatherings provide a unique opportunity to capture stunning footage for internal and external distribution.
LIVE SPORTS/MUSIC EVENTS
The rush of musical & competition-based events is unlike many other environments. The frenzy of activity and emotions is the perfect combination of elements for an extraordinary story. Coverage of such events always produces powerful marketing assets for future event promotion.
ANNUAL MEETINGS
Annual meetings represent an ideal time to highlight the voices of staff and participants alike. Few opportunities exist where all members of your organization are in one place at one time. Capturing their unique voices and transforming them into an event recap video is a powerful marketing tool.
CRAFTING COMPELLING VISUALS TO HIGHLIGHT YOUR ORGANIZATION, PROJECT, OR EVENT.
Quality video assets have the unique ability to capture the authentic voice of your story or message.
CREATIVE TEAM FOR THIS PROJECT
Need to add additional support crew?
1X - Director of Photography
1X - Post Production Editor
PROJECT COMMISSION DETAILS (OPTIONS)
TRAVEL - ACCOMMODATIONS - OTHER LOGISTIC EXPENSES.
Please note the costs above, do not reflect essential transport and accommodation costs. Air travel, media baggage, hotel rates,
and parking requirements will be billed at cost to the end client prior to handoff of digital assets.
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Option A (Revised)
March 18th
Single Operator for Headshots & Candid Photos
Total = $3,100.50
March 19th
Single Operator for Candid Photos
Total = $2,650.00
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Online photo gallery = Included
3-5 Minute Highlight + Social Cutdown = $750
Solo Interview Edits = $500/Asset
ADDITIONAL COVERAGE AND POST OPTIONS
AFTER MOVIE
An after movie combines the best footage from your event into one, cohesive highlight video that can be shared internally or externally. This is a great way to summarize all of the most memorable moments.
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30 Minute Creative Brainstorming Session.
All NLE tools and plugins are provided.
License free music is included (Artlist.io Library).
License free stock video is included (Argrid.io Library).
Video Deliverable of 1-minute or less.
Three minor revisions for fixing omissions, spelling errors, etc.
Each short is assessed at $200.
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Professional Voice Over Recording - $500 + GST.
Outsourced 3D Info-graphics or Animations - $750 + GST
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Specialized Assets not within our license-free arsenal. Fees will be assessed for purchases or licensing agreements.
Major re-edits requiring a complete project overhaul. The outline of your project’s post-production layout should be described clearly in your submitted brief.
SOCIAL SHORTS
Social content is arguably the most valuable digital asset available at the moment. Our social shorts packages deliver social media-optimized clips ready to post across your various social channels with ease.
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30 Minute Creative Brainstorming Session.
All NLE tools and plugins are provided.
License free music is included (Artlist.io Library).
License free stock video is included (Argrid.io Library).
Standard 8-hours of devoted editing / day.
Three minor revisions for fixing omissions, spelling errors, etc.
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Professional Voice Over Recording - $500 + GST
Outsourced 3D Info-graphics or Animations - $750 + GST
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Specialized Assets not within our license-free arsenal. Fees will be assessed for purchases or licensing agreements.
Major re-edits requiring a complete project overhaul. The outline of your project’s post-production layout should be described clearly in your submitted brief.
ADDITIONAL OPS
Additional operators can help drastically when it comes to fully covering large-scale events. If your project features multiple activities that are taking place simultaneously this is a great coverage option.
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1X Director of Photography.
30 Minute Creative Brainstorming Session.
Kit and Support Accessories are Provided.
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Additional locations.
Additional On-site assistants or video operators.
Travel Outside of Washington, D.C. assessed at - $0.67/mile.
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Travel out of Washington, D.C. and Accommodations.
Any Professional Actors/Models.
Location or Studio Hire Needs.
Specialized Props.
Specialized Equipment not within our arsenal. Fees will be assessed for necessary rentals.
Hair & Makeup for Talent.
WE NEED YOUR COOPERATION
In order to pull off a project like this, we need the cooperation and collaboration of your staff on the shoot day. We have experience with working around programming, but it's great to view this as a team effort, especially when it comes to focusing on specific attendees who need specific video coverage.
NEXT STEPS (PENDING RFP APPROVAL)
Please review your service agreement, sign it, and submit the signed copy to the email address below. Additionally, your 50% service deposit will be required to secure your date.
DOC DOWLOADS (PENDING APPROVAL)
Please email your signed SA to jon@pinnaclephoto.com. Thank you!
CONTACT US
202-505-3630
VIRTUAL CONSULTATION
CONTACT@PINNACLEPHOTO.COM
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